How do I share the schedule with people who don't log in?
Last updated July 18, 2026
Every library gets a public schedule link — a read-only web page anyone can open without signing in. It's made for the staff-room wall, a partner organization, or anyone who just needs to glance at the day.
The page shows one day at a time: a desk-coverage chart, who's working where and when, and who's out that day (names only — never the reason). Arrows and date links move between days, and it always opens on today.
- Go to Settings → Library and find the Public schedule section.
- Copy the link and share it, or bookmark it on the staff-room computer.
- Prefer paper? Print a QR poster — staff scan it with a phone and land on today's schedule.
Note
The link itself is the key — anyone who has it can see the schedule, so treat it as semi-secret. Share it where staff will find it, not on the public website.
Each person has their own link, too
Besides the library-wide link, every person on the schedule has a personal schedule link showing just their shifts — also no login needed. It's how a volunteer without an email address (or anyone who'd rather not sign in) checks their schedule from a texted or printed link.
- Admins can copy anyone's personal link from the People page (schedulers can't — the links are admin-managed).
- Each person can find their own via calendar sync on their Profile page — it's the same link that feeds their phone's calendar.
If a personal link ends up somewhere it shouldn't, an admin can reset it from that person's edit dialog on the People page — same deal as rotating the library link: the old one stops working immediately.
If the library-wide link leaks
Admins can rotate the link from the same panel, which issues a fresh URL and kills the old one instantly. Be deliberate: rotating breaks every bookmark and any printed QR poster — you'll need to share the new link and print a fresh poster. Kickstool asks you to type "rotate" to confirm, because there's no undo.